Invoice Data Extractor
Pull invoice numbers, dates, vendors, line items and totals from PDF invoices and export to CSV, JSON or Excel. Free, no signup — runs in your browser.
Invoice Data Extractor pulls structured fields out of PDF and image invoices: invoice number, date, due date, vendor name, vendor tax ID, line items with quantity / unit price / total, subtotal, tax, and grand total. The extractor handles thirty-plus invoice templates out of the box — Stripe, QuickBooks, FreshBooks, Wave, SAP, Oracle exports, and the long tail of small-business custom layouts — and outputs to CSV, JSON, or Excel for direct import into your accounting system.
Most online invoice extractors either require you to draw bounding boxes for every field on every invoice (tedious) or fail silently when the layout doesn't match their training set (worse). Ours combines OCR + table-structure recognition + named-entity extraction so vendor names, dates, and totals get found even when the invoice has no recognizable header. Confidence scores are surfaced per field so you know which lines need a human glance before bulk import. Free, no signup, runs in your browser.
Features
- Auto-detects header fields — invoice number, issue date, due date, vendor, vendor tax ID, customer name, PO reference
- Line-item extraction with quantity, unit price, total per row — preserves multi-page line item tables
- Multi-currency support — recognizes USD, EUR, GBP, INR, JPY, CAD, AUD symbols and codes; outputs ISO 4217 currency code
- Tax extraction — surfaces VAT, GST, HST, sales tax with rate when stated
- Confidence score per field — flags low-confidence values so you review before bulk import
- Export to CSV, JSON, Excel (xlsx), or QuickBooks IIF — direct paste into AP workflow
- Handles scanned invoices via auto-OCR — image-only PDFs run through Tesseract first
- Bulk mode — drop multiple invoices at once and export a single consolidated CSV
How to use Invoice Data Extractor
- Drop your invoice (PDF, PNG, JPG) into the drop zone — multiple files at once for bulk extraction
- The extractor runs OCR if needed, then identifies header fields and line-item tables (~3-8 seconds per invoice)
- Review extracted fields side-by-side with the source — low-confidence values are highlighted amber
- Edit any field that needs correction; the extractor learns the layout for subsequent invoices in the same session
- Click Export and pick your format: CSV for Excel, JSON for API integration, or QuickBooks IIF for direct AP import
Frequently asked questions
Is the invoice extractor free?
Yes — extraction of standard header fields, line items, and totals is free with no signup. Bulk mode (10+ invoices at once) and direct accounting-system integrations are reserved for the upcoming Pro tier.
What invoice formats are supported?
PDF (text-based or scanned), PNG, JPG, and TIFF. Multi-page invoices are supported. Templates from Stripe, QuickBooks, FreshBooks, Xero, Wave, SAP, Oracle, and most small-business custom layouts work out of the box. For unusual or poorly-OCR'd scans, manual field correction takes seconds.
How accurate is the extraction?
Header fields (invoice number, date, total) typically extract at 95%+ accuracy on well-formed PDFs. Line-item tables are 85-95% depending on layout complexity. Scanned invoices that go through OCR first run 5-15% lower. Every field has a confidence score so you can review the uncertain ones rather than re-checking everything.
Can I use this for high-volume AP processing?
Bulk mode handles 10-50 invoices per run today. For thousands per month, the API access tier (coming with the Pro launch) will offer programmatic submission. The extractor itself scales — your bottleneck is review time, not processing speed.
Does my invoice data leave my computer?
No. Text extraction, OCR for scanned invoices, and field detection all run in your browser. The invoice is never uploaded.
Can I import directly into QuickBooks / Xero / NetSuite?
QuickBooks IIF export is available today. Xero and NetSuite use API imports — paste the JSON output into their bulk-import tools, or wait for the upcoming direct-integration tier.